Consultant Services

Consultant Services

Consultant Services administrates and facilitates the program for selection of engineering and engineering-related services consultants for UDOT and we write the contracts for UDOT.  We use qualifications-based methods to select consultants for projects; i.e., project-specific Request for Qualifications (RFQ) and the General Engineering Services and Local Government Pool (Pool). 
Consultant Services supports Project Managers in meeting the Optimize Mobility and Preserving Infrastructure Goals by streamlining and reducing the time it takes to complete contract and modification requests from the time the Project Manager requests a contract until the Notice-to-Proceed is issued to consultants.  We are always working towards making our processes more efficient and decreasing this time.
The graphs below track, on a quarterly basis, the average number of calendar days it takes to complete pool and RFQ contract and modification requests.


2018 Accomplishments

In order to assist Project Managers in meeting the Optimize Mobility and Preserve Infrastructure Strategic Goals, we strive to reduce the turnaround times on new contract and modification requests.
  • Developed and implemented the 2018-2021 Right of Way Acquisition Services and Local Government Pool.  Establishing a pool of pre-qualified consultants is a streamlined way of selecting consultants while still being compliant with state and federal regulations.
  • Developed the 2019-2023 Structural Design and Management Support Services Pool Solicitation.
  • Administered the interim consultant proposal submission for the 2016-2019 General Engineering Services & Local Government Pool.  Maintaining pools of pre-qualified consultants is a streamlined way of selecting consultants while still being compliant with state and federal regulations.
  • Revised the consultant financial screening process to incorporate a risk-based analysis approach to providing assurance of consultant compliance with federal cost principles as required by federal regulations.  Developed Indirect Cost Rate risk assessment and work paper review procedures and accompanying Excel work papers.  These improvements provide processing uniformity, and an improved method of documenting and communicating compliance issues with Consultants to foster compliance and streamline processing.  Revised the Financial Screening Application Forms as part of this change to the process.
  • Participated in the development, implementation, and training on CMS Electronic Invoicing.  The new Electronic Invoicing tracks invoice submission and approval.  In addition, Electronic Invoicing ensures compliance with the contract terms and conditions.
  • Documented processes by creating business system flowcharts.
  • Trained new UDOT Project Managers and consultants.  In addition, we provided one-on-one training and refresher training to UDOT Project Managers, consultants, and local governments on procurement and contracting processes.
  • Converted to paperless office filing systems.
  • Developed and implemented enhancements of the Contract Management System (CMS), as follows.
    • Opened additional visibility to consultants for contract requests in CMS to create a more transparent view.
    • Added capability of uploading consultant selection solicitation to contracts for reference purposes.
    • Developed right-of-way acquisition services local government contracts.
    • Added ability for Consultant Services staff to change the Consultant Project Manager on executed contracts.


Consultant Services Metrics

Process Metrics for New RFQ Contracts


(Chart includes Streamlined RFQ, Standard RFQ, Request for Letter of Interest, Public Involvement RFP, Right of Way Acquisition Services RFP, CM/GC RFP consultant selections and contracts.)
Process Days are Work Days

Process Metrics for New Pool Contracts

(Chart includes new general engineering services pool contracts, public involvement pool contracts, and right of way acquisition services pool contracts.)
Process Days are Work Days

Process Metrics for Contract Mods

(Chart includes all pool and RFQ modifications and supplemental (or child) RFQ new contracts.)
Process Days are Work Days