Region 2: Maintenance Division

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Overview

The Maintenance Division is responsible for snow removal and the maintenance of roads, shoulders, signing, pavement markings, interstate lighting and signals, and general upkeep of all state routes in Region Two.
Maintenance crews fill potholes, provide street sweeping, mowing efforts, weed spraying, asphalt paving, structure cleaning, and install safety features on state roadways.

Shawn Lambert

South District Engineer

Daniel Page

East District Engineer

Eric Chaston

West District Engineer

Snow Removal - Maintenance TOP Priority

Goal: The Snow and Ice Performance Metric will be used as our Performance Measure for the FY 2018 Snow Season.  The Region will achieve an average of B or higher on all interstate Routes during storm events that do not exceed a snowfall rate of 1 inch per hour.  All non-interstate routes will achieve an average of B- on all storms that do not exceed a snowfall rate of 1 inch per hour. 
  • Stations have been using the Snow and Ice Performance Metric to assess the condition and rating following the storms.  These tools have consistently been reiterated to the crews as a useful tool.  The Maintenance stations are embracing the information and asking for more RWIS stations to monitor their areas. 
  • This information is being used to help with the Plow Route optimization measures.  This was going to be tested this season but it did not appear to be ready for use.  Region 2 is providing feedback and participating in the process to test these designated routes as the details are worked out.  
Goal #2:  Increase the number of RWIS Sites to provide information back to the Region and the Stations.  Coordination with the Weather group on the strategic placement and number of RWIS systems to be installed on a annual basis.
  • Developed a  priority list of sites and coordinate with the TOC weather group for implementation
  • Region 2 Maintenance has developed a list of prioritized RWIS Stations.  
  • Provide funding necessary for RWIS sites to be constructed
  • With the help of Region 2 contingency funds and TOC implementation, 3 additional RWIS stations have been added to the system.

Maintenance Training

Goal: Provide equipment training on a regular basis to all Maintenance Stations in Region 2.  The focus for this year will be on the 10-wheelers.  The emphasis will be hands on training and the development of a training program that meets Region 2’s needs.
  • A schedule will be developed so each Station knows when the trainer will be coming to provide hands on training. This hands on training will be done a minimum of twice a year for a day at each shed in the months of September/October and March/April.
  • Areas of emphasis will be developed based on Station visits by the trainer and training will be provided (could be by 3rd party) to address areas.  The number of trainings per shed will be tracked and will be used as the performance measure once the priorities are identified.
  • Equipment Training has been ongoing through the winter season and into the early spring.  With a restructuring of the Training division, Bruce has been tasked with coordinating equipment training on a weekly basis. 

Continue to hold and improve on Snow School. 

Goal: More classes will be taught based on the employees skill level and more information will be provided to Maintenance in regards to the new tools being used to assess performance (Snow and Ice Performance Metrics, AVL,  Socrata – budgets & Overtime, Salt Usage,  Round table discussion on day to day operations, and equipment hours).
  • Snow school was held at Snowbird in 2017.  Efforts were spearheaded by some R2 station supervisors with the help of many trans techs and area supervisors. 
  • Planning has begun for the 2018 Snow School.  New improvements include: 
    • Recruiting assistance from Lorri Economy's group on the development of the presentations
    • Event will take place at the new Learning Center at the UDOT Learning Center /Complex
  • Snow Plow CDL Training - worked directly with Central on the development of the CDL / Learning Portal video to assist new drivers with getting their learners permit. 
  • Station Supervisors, experienced drivers as well as our Equipment trainer continue to provide hands on training to less experienced employees at the station level.   

Preventative Roadway Maintenance - 3 year plans

Goal:  The 3 year plan will be used for all decisions regarding 2411 funding.  All funding coming from 2411 will use the 3 year plan – priority rankings.
  • Each Station will continue to update and include new priorities throughout the year.  
  • Stations have continued to update the 3 year plans and rank them in the software. 
  • Projects that are being funded by 2411 are prioritized by the rankings provided depending on available funding.
  • The ME’s along with the AS’s will coordinate Assets to ensure inclusion into upcoming projects.
  • List of assets have been provided to have them included into the projects.  So far this year, approximately $1M in assets have been added to project because of their efforts.
  • The number of assets identified through the TSP (Transportation Solutions Program) will be tracked and provided back to the Stations.
  • These figures are currently being tracked and shown to the AS and the SS.  The benefits that are being seen by the stations is encouraging them to continue to add items to the 3 year plan.
  • Sheds will use 50% of funding allocated to roadway maintenance by December.


Culvert Inventory and Assessment

Goal:  To have a complete and accurate map listing the existing condition, size, type, and location of all culverts greater than or equal to 18” with in the Region based on available funds.
  • Develop a prioritization strategy for replacement, inspection, and ongoing maintenance.
    • The culvert inventory project is currently underway.  At this point, SOQs have been evaluated and a consultant has been selected for this project.  The project will develop a prioritization strategy, assess the condition of culverts throughout the region and make recommendations to address the health of the system.
    • Coordinate with Central Hydraulics, R2 Hydraulics, GIS Group, and Maintenance Stations to develop the map (use Alex Gilvarry’s culvert app to assist in this process).
    • All entities have been involved with this project and will continue to be in order to standardize the culvert inventory information and address the needs of the Region.
    • Develop cost estimates based on condition assessments to address top priorities.
    • This project will prioritize the needs of the region culvert and drainage systems and make recommendations and cost estimates to address the deficient culverts.

Equipment Maintenance

Goal:  Each Maintenance Station will improve upon their letter grade by at least one full grade for those Stations receiving a C or less from Central’s Equipment review report.  Exception will be on plow trucks with cracked frames for the letter grade but will expected to be in better condition for all other aspects of the plows.  
  • An emphasis at Snow School will be provided to show the importance and cost saving of washing and greasing trucks.
    • Mechanics Group presented at Snow school to show the importance of the washing, greasing and general upkeep on Maintenance Equipment.  There will be recognition given next year for the station with the highest grades.
  •  The Areas Supervisors will doing cursory checks to ensure trucks are being washed and greased after each storm event.
    • Area Supervisors are following up with stations to see progress on these goals.
  • Will get the equipment to help clean and maintain the trucks. Look to create contract to wash trucks at an automated location
    • Stations are prioritizing equipment to wash trucks more efficiently using a number of measures: several new wash racks are being shown in the 3 year plan, Station 227 is requesting Innovations funding for a new undercarriage washing system and  Tooele shed is partnering with the County and City to share the cost of a wash bay in just a few examples.  
    • Coordinated with the BBS Committee to partner on the purchase of specific ladders to improve safety during washing operations. 



Maintenance Budget

Goal:  Each Station will manage and arrive at their established budgets for FY 2018 based on average snowfall rates.  The following Stations will receive additional funds to compensate them for shortfalls and once those funds have been transferred, they will be held to that established budget (Wanship, and Grantsville).
  • The DE's and the Maintenance Analyst have made adjustments to the Wanship and  Grantsville budgets. 
  • Socrata training will be provided to the Stations to assist them in the tracking of their budgets.
  • More detailed itemized reports will be provided to the DE’s and ME’s listing all projects and contracts in place i.e; Empire pass, South Jordan, County agreements, etc.
  • Monthly meetings will be held to review budgets and make corrections as necessary.
  • Set aside excess Snow funding to be used to address MS-4  region priorities.
  • Tracking of the overtime and newly instituted night time/weekend differential.

Storm Water Pollution Prevention Plan

Goal: To establish mitigation measures for each Station identified in the EPA audit.  To ensure all SWPPP and MS-4 reports are being filled out and reported.
  • Station visits with our new Storm Water Pollution Manager have been setup to identify problem areas and come up with a mitigation strategy that compliments the EPA’s suggestions
  • New Storm Water Manager has visited each station to look a potential problems.  Additionally, the drainage systems have been mapped using testing dye.  Maps are currently being finalized and problem areas will be prioritized to bring stations into compliance.
  • Get clear direction on when SWPPP and MS4 reports are to be generated.

Transportation Technician Program

Goal:  Implement the changes to the TEP Program and make necessary changes based on observed and reported results.  Identify problem areas and hold internal focus groups to address concerns and problem areas.
  • Finalize and advertise Maintenance Tech III Positions.
    • New trans tech 3 positions have been advertised and hired in most cases.  Maintenance Stations have hired 2 leads for each shed and construction crews have hired 3 trans tech III positions for inspection, maintenance and materials testing.  Budgets for each org will be adjusted for FY 2019.
  • Formulate a Trans Tech Focus group for Region 2 to discuss transition.
    • The Trans Tech Focus Group members have been selected and monthly meetings have begun.  The group was selected to contain a wide range of member that span experience and the different geographical areas of the Region.  The group consists of: (3) Trans Tech IIIs, (3) Construction Level IVs, (3) Station Supervisors, (1) Area Supervisor, (1) Resident Engineer and (3) District Engineers
  • Create a summary report at the end of the year identifying problem areas with a plan to address these issues in the upcoming year.